Experts aren’t good at building shared understanding

If only HP knew what HP knows, we would be three times more productive.

Lew Platt, former CEO of Hewlett-Packard

One pattern that you see over and over again in operational surprises is that a person who was involved in the surprise was missing some critical bit of information. For example, there may be an implicit contract that becomes violated when someone makes a code change. Or there might be a certain batch job that runs every Tuesday at 4PM might trigger and puts some additional load on the database.

Almost always, this kind of information is present in the head of someone else within the organization. It just wasn’t in the head of the person who really needed it at that moment.

I think the problem of missing information is well understood enough that you see variants of it crop in different places. Here are some examples I’ve encountered:

It turns out that experts are very good at accumulating these critical bits of information and recalling them at the appropriate time. Experts are also very good at communicating efficiently with others who share a lot of that critical information in their heads.

However, what experts are not very good at is transmitting this information to others who don’t yet have it. Experts aren’t explicitly aware of the value of all of this information, and so they tend not to volunteer it without being asked. When a newcomer watches an expert in action, a common refrain is, “how did you know to do that?”

The fact that experts aren’t good at sharing the useful information that they know is one of the challenges that incident investigators face. One of the skills of an investigator is how to elicit these bits of knowledge through interviews.

I think that advancing shared understanding in an organization has the potential to be enormously valuable. One of the things that I hope to accomplish with sharing out writeups of operational surprises is to use them as a vehicle for doing so.

Even if there isn’t a single actionable outcome from a writeup, you never know when that critical bit of knowledge that has been implanted in the heads of the readers will come in handy.

2 thoughts on “Experts aren’t good at building shared understanding

  1. Good post, Lorin, thanks for writing. I think your observations are very valid. Experts often don’t know that something that they know might be valuable to somebody else. I have also observed that, soon after we acquire a piece of knowledge, it becomes so natural for us to have that knowledge that we forget what it was like NOT having it. Therefore, we fail to share it. We take it for granted.

    Chip and Dan Heath have described this phenomenon pretty well in “Made to Stick”, and I have summarized some of it here:
    Maybe somebody finds it helpful.

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